Five College Town/College Emergency Dispensing Site Working Group

Five College Town/College Emergency Dispensing Site Working Group
Meeting Summary

Members Present:
Amherst Board of Health:
Amherst College: Richard Mears
Amherst Emergency Manager:
Amherst Fire:
Amherst Health Department: Epi Bodhi, Julie Federman
Amherst Police: Bob O'Connor
Amherst Regional Public Schools: David Slovin
Five Colleges Incorporated: Donna Baron
Hampshire College: Karen Kalmakis
Hampshire Public Health Coalition: Mary Kersell
Hampshire Regional Emergency Planning:
Quabbin Health District: Judy Metcalf
University of Massachusetts Amherst: Ann Becker, Bob Laford
Town of Sunderland: Wendy Houle
Town of Shutesbury: William Elliott Date: May 8, 2007
Time: 10:00 a.m.
Place: Five Colleges, Inc.

TOPIC DISCUSSION ACTION
Report from the Communication Planning Sub-Committee Mary Kersell reported on the recommendations of the Communication Plan Sub-Committee to create a simple redundant communication plan for the Five Colleges and surrounding towns for health related issues and incidents:

1) Set up a Five College/Town group on the HHAN system for communication regarding health related issues and incidents

2) The group for now will include Amherst, Hampshire, Mount Holyoke and Smith Colleges and UMass and Five Colleges, Inc and Amherst, Belchertown, Hadley, Leverett, Pelham, Shutesbury, Sunderland, South Hadley, Granby and Northampton.

3) Roles represented in the Five College/Town HHAN group:
i) For the Colleges:
(a) Public Health/Health Services
(b) Environmental Health and Safety
(c) Public Safety
(d) Emergency Manager
ii) For the Towns (depending on what each Town decides):
(a) Board of Health Point of Contacts
(b) Emergency Manager
(c) Backups to those positions since they are often part-time in the towns.

4) We would like to test this group on the HHAN in early July.
Mary and Wendy will continue to collect contact info from the Towns and will draft a memo that can go to the towns explaining the purpose of the communication system and confirming which roles we have added to the group.

After Mary can give Donna all the contact data, she will create a database for us to store the information for when we are ready to develop a redundant system – like a listserv.

Mary and Donna will check in with Ben Wood regarding Shelburne Dispatch and will make sure that we do not include Shelburne Dispatch in any of the contact info for Franklin County towns.
EDS Sites Epi Bodhi shared that town of Amherst would like to think through the EDS sites in a comprehensive manner that takes into account staging and education, prophylaxis, sheltering, and medical sheltering. It became clear to the group that it will be extremely helpful to have the town’s Emergency Manager (Mike Zlogar) attend a few of these sessions so we can take the EDS site conversation to the next level. Donna and Bob O’Connor will follow up with Mike and possibly the Town Manager, Larry Shaffer to see if we can get additional town representation on this committee.
Next Meeting May 22nd at 10:00 at Five Colleges

EDITORIAL: Town Meeting Attendance

Three for three absences -- maybe the budget will bring 'em out?!?

1 POWER, MARK 129 Meadow Street
1 RUBECK, STRIDER 1040 N. Pleasant Street, #283
1 WASKIEWICZ, JOSEPH A. 324 Meadow Street
1 WINNE, ROBERT F. 105 Montague Road

2 GALE, KEVIN C. 227 Shutesbury Road
2 MACLEOD, PATRICK D. 228 Henry Street

3 INGRAM, JOHN S. 171 Pine Street
3 ROBERTS, LOUIS ANTHONY 172 Rolling Ridge Road

4 SAMONDS, KENNETH W. 86 Dana Street

5 PITKIN, DONALD S. 27 S Prospect Street

7 FORREST, TERRY S. 34 Pomeroy Lane, #5
7 JOY, KEVIN P. 214 Glendale Road

8 BASCOMB, CHRISTOPHER D. 32 Autumn Lane
8 PUFFER, JR. STEPHEN P. 318 Spencer Drive (Mr Puffer gets a free pass, given he's been in Town Meeting since forever:-)

10 ROSENTHAL, BERNICE M. 51 McClellan Street

EX ANDERSON, KATHLEEN DEQUENCE 266 East Hadley Road, #39
EX POPE, SONIA CORREA 16 Hitching Post Road
EX ROMERO, CHRYSTEL D. 54 Justice Drive
EX WANG, KATHLEEN 11 Dickinson Street
'''''''''''''''''''''''''''''''''''''''''''''''''''''

Here's what I wonder every time Town Meeting rolls around again -- where are some of the elected members? And could this be the year the Town Meeting Coordinating Committee considers a sort of "sunshine club" to call and ask these folks if they're OK, and asking them to start showing up?

I realize stuff comes up in everyone's life, and I sure don't want anyone who has a real issue to feel guilty, yet all the Town Meeting members have known about the meeting dates for months. So why are there folks who haven't come to *either* of the first two sessions?

For example (from the Town website: Town Meeting Attendance)

1 POWER, MARK 129 Meadow Street
1 RUBECK, STRIDER 1040 N. Pleasant Street, #283
1 WASKIEWICZ, JOSEPH A. 324 Meadow Street
1 WINNE, ROBERT F. 105 Montague Road

2 GALE, KEVIN C. 227 Shutesbury Road
2 MACLEOD, PATRICK D. 228 Henry Street

3 INGRAM, JOHN S. 171 Pine Street
3 MEAD, KIMBERLY MAY 16 Berkshire Terrace
3 ROBERTS, LOUIS ANTHONY 172 Rolling Ridge Road

4 BROCK, STACEY D. 48 Dana Street
4 JENSEN ABIGAIL M. 100 Dana Street
4 SAMONDS, KENNETH W. 86 Dana Street

5 PITKIN, DONALD S. 27 S Prospect Street

6 KLEINHOLZ, LISA 203 Heatherstone Road

7 FORREST, TERRY S. 34 Pomeroy Lane, #5
7 JOY, KEVIN P. 214 Glendale Road

8 BASCOMB, CHRISTOPHER D. 32 Autumn Lane
8 NAKAJIMA, ERIC T. 500 West Street, #17
8 PUFFER, JR. STEPHEN P. 318 Spencer Drive (Mr Puffer gets a free pass, given he's been in Town Meeting since forever:-)

9 BODIN, D. JOSEPH 35 Maplewood Drive

10 JACKSON, PHILIP S. 204 Lincoln Avenue
10 MCCARTHY, PATRICK ROBERT 2210 UM John Q Adams
10 ROSENTHAL, BERNICE M. 51 McClellan Street

EX ANDERSON, KATHLEEN DEQUENCE 266 East Hadley Road, #39
EX POPE, SONIA CORREA 16 Hitching Post Road
EX ROMERO, CHRYSTEL D. 54 Justice Drive
EX WANG, KATHLEEN 11 Dickinson Street

It doesn't mean all that much to say we have all the seats filled if it's really just that there are names attached to empty chairs:-( Let's hope things pick up when we start the budget May 21...
Alisa